Thank you for visitingwww.mintselection.com.
This privacy notice is to tell you what personal information Mint Selection Limited collects from you, how and when it may be collected and how we use it in order for you to access and use our recruitment services. Personal information refers to any information that can identify you as a living individual.
When this notice mentions “us”, “we” or “our” it refers to Mint Selection Limited who is responsible for your personal information under this agreement (the Data Controller).
Information we may collect from you
In order for us to provide effective recruitment services to both clients and candidates, we may need to collect personal information from you. Information may be collected in a variety of ways including:
through a direct registration via our website;
applying for a role via an online job board;
corresponding directly with our staff via phone or email;
subscribing to our services;
joining our mailing list;
participating in discussion boards or other social media functions on our site; or
entering a competition, promotion or survey.
In order for you to register with us we require the following information in order for us to perform our services in an adequate manner and also to comply with certain legal obligations:
your email addresses;
your phone number(s);
you work or education history;
information related to your work or education history or other information usually contained within a curriculum vitae or otherwise related to job searches or other career services; and
any information required for pre-employment vetting. We are bound by the terms of the Conduct of Employment Agencies and Employment Business Regulations 2003 which requires us to collect and verify information relating to identity and right to work.
We may also be required to obtain other information about you which may help to tailor roles more effectively. This may include:
locations you wish to work;
any information sent when answering surveys or which may be mentioned in the course of our corresponded; or
enhanced vetting checks. Certain roles may require enhanced checks such as physical and mental health and/or criminal background screening. This information is classed as “sensitive personal information” and will be protected at a higher level than other personal data.
If you are seeking or are offered and accept a work assignment through us, we will require further information from you in order for you to enter into this contract and to ensure you are paid accordingly. This can include, but is not limited to:
your bank account details;
your National Insurance number or limited company information;
your emergency contact details;
equalities and diversity monitoring data; and
potentially some personal medical history which is necessary to fulfil our legal obligations to you and our clients.
We may also receive information about you from third parties. These may include:
your referees to verify the information you have given us regarding your work history and performance;
our clients may share personal information about you with us;
we may find information about you on social media e.g. LinkedIn or other jobsites;
another agency or organisation may pass your details to us;
you may be referred to us through another agency as a supplier to a contract; or
we may receive other information from government organisations when performing background checks where required.
This section applies where you are an individual working for an employer to whom we provide recruitment services (“Customer”).
If you are a Mint Selection Ltd Customer we need to collect and process information about you, or individuals at your organisation, in order to provide you with our recruitment services. These include (without limitation):
finding a suitable pool of candidates for your vacancies;
to provide you with market relevant information; or
to source potential opportunities from you as part of our recruitment services.
The information we collect about Customers is very minimal and is generally only to ensure our relationship and the services we provide run smoothly, or to comply with our legal requirements. These include (but are not limited to):
retaining records of our dealings where appropriate to ensure compliance with our contractual obligations;
to address any query regarding legal claims;
to assess suitability to contact you regarding potential opportunities and/or our services; and
and to ensure compliance with this privacy notice.
How we use your personal information
Submission of details to clients: If you apply for a role we are advertising, or you request to be put forward for suitable positions that match the preferences that you have provided us with; we will share some of your personal information with our clients in relation to these vacancies. These can include your name, work history and any relevant qualifications in relation these vacancies.
Providing reports to clients, managing pay and work performance: To allow us to measure our performance we are required to provide reports periodically to our clients. This information can include your personal information to include your name, pay rate and total hours worked and also to demonstrate our adherence with our legal requirements.
Improving our services
Staff training: We regularly monitor and review the performance of our staff to ensure we are providing a quality service to our customers; that this service is compliant with our obligations and is in line with best practice. We therefore review your records on our database and any feedback you provide us with in order feed into the training we provide.
Marketing: Where you have given us permission to do so we will send you promotional messages, marketing, advertising and other information we may think is of interest to you. This can include information regarding our referral programmes, competitions, events and surveys to help improve our website and to gain feedback on proposed business development
Disclosure of your information to third parties
In order to successfully provide our recruitment services, it is sometimes necessary to involve some of our partner organisations to assist us. We have carefully selected these partners and have taken steps to ensure that your personal information is protected and stored securely.
We may share your information with selected third parties including:
Business partners, clients (including prospective clients), suppliers and sub-contractors for the performance of any contract we enter into with them or you.
Analytics and search engine providers that assist us in the improvement and optimization of our site.
We or any member of our group may disclose your personal information to third parties:
In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
In order to facilitate any video interviewing which may be required from time to time.
With regard to each of your visits to our site we may automatically collect the following information:
Technical information: including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform.
Information about your visit: including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.
We use this information for the following purposes:
to ensure that content from our Site is presented in the most effective manner for you and for your computer;
to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
to allow you to participate in interactive features of our service when you choose to do so;
as part of our efforts to keep our site safe and secure; and
to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.
How long do we store your information?
Our general approach is to only store your personal information for as long as we are required to do so, or for as long as the data we hold is relevant. In order to ensure that our data is checked regularly and kept up to date, we will retain your information for a period of two years from our last point of meaningful contact with you. Meaningful contact for us is where you have actively communicated, either verbally or in writing, with us in relation to our recruitment services. As a candidate this may include any communication where you express interest in the potential roles we are working on, or where you have provided us with an updated version of your CV in relation to these roles.
As a recruitment business we are required to hold records of the services we provide in order to comply with our legal obligations. These include (without limitation):
For 12 months from the date we last provided our recruitment services to you, under the Conduct of Employment Agencies and Employment Business Regulations, 2003.
For 6 years from the end of each tax year for the purpose of retaining payroll records under the Income Tax (Employment and Pensions) Act 2003.
Security & Confidentiality
We are continuously implementing and updating administrative, technical, and physical security measures to help protect your information against unauthorised access, loss, destruction, or alteration. All of our data is stored on secure databases for which we have robust security systems in place to limit the likelihood of ‘hacking’. These include regular vulnerability, disaster recovery and penetration tests on our systems internally, and we are Cyber Essentials certified, which gives us a clear picture of our cyber security grading and any areas of risk to us and our customers. If you know or have reason to believe that your personal information has been lost, stolen, misappropriated, or otherwise compromised, please contact us following the instructions in the Contact Us section below.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at firstname.lastname@example.org.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers, and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
If you have any queries or concerns as to the way we process your personal information, then please contact us via email at:email@example.com or by writing to:
Mint Selection Ltd
1 Long Lane,