Privacy Policy

Mint Selection Ltd

Last updated: June 2026

1. Introduction

Mint Selection Ltd ("Mint Selection", "we", "us" or "our") is committed to protecting your privacy and handling your personal information fairly, lawfully and transparently.

This Privacy Policy explains how we collect, use, store and protect your personal information when you:

• visit our website;

• apply for a vacancy;

• register as a candidate;

• engage us as a client;

• work with us as a contractor;

• contact us by email, telephone or social media; or

• otherwise use our recruitment and consultancy services.

It also explains your rights and how to contact us if you have any questions about how we process your personal information.

2. Who We Are

Mint Selection Ltd is a specialist recruitment consultancy operating within the renewable energy, clean technology and infrastructure sectors.

For the purposes of UK data protection legislation, Mint Selection Ltd is the Data Controller of the personal information described in this Privacy Policy.

Registered Office

Mint Selection Ltd

50 Southwark Street

London

SE1 1UN

Email: hello@mintselection.com

Website: https://www.mintselection.com

Where we process personal information solely on behalf of a client, we may also act as a Data Processor.

3. The Data Protection Laws We Follow

We process personal information in accordance with applicable data protection legislation, including:

• UK General Data Protection Regulation (UK GDPR)

• Data Protection Act 2018

• Data (Use and Access) Act 2025

• EU General Data Protection Regulation (EU GDPR), where applicable.

4. The Information We Collect

The personal information we collect depends on how you interact with us.

Candidates

We may collect:

• name and contact details;

• CVs and employment history;

• qualifications, skills and professional memberships;

• salary expectations, notice period and career preferences;

• references;

• right to work documentation;

• identity verification documents, where required;

• information relating to assignments or placements.

Clients

We may collect:

• names and job titles;

• company details;

• business contact information;

• contractual and billing information;

Contractors

Where you undertake assignments through Mint Selection, we may also collect:

• bank details;

• tax and payroll information;

• limited company details;

• compliance documentation;

• emergency contact details;

• insurance documentation.

Website Visitors

When you visit our website, we may automatically collect certain technical information. Please see our Cookie Policy for further information.

Special Category Data

Some roles require us to process additional information such as health information, diversity monitoring data, criminal record checks or immigration documentation.

We only process this information where permitted by law and where appropriate safeguards are in place.

5. How We Collect Information

We collect information:

• directly from you when you contact us or submit your details;

• from publicly available professional sources such as LinkedIn or employer websites;

• from referrals and recruitment partners;

• from clients involved in recruitment processes;

• through cookies and analytics when you use our website.

Where required by law, we will inform you if we receive your information from another source.

6. How We Use Your Information

We use personal information to:

• identify suitable employment opportunities;

• assess suitability for vacancies;

• introduce candidates to prospective employers;

• manage recruitment campaigns;

• arrange interviews;

• administer placements and contractor assignments;

• verify identity and right to work;

• comply with legal and regulatory obligations;

• process payments and invoices;

• establish, exercise or defend legal claims.

We only process personal information where we have a lawful basis to do so.

Where we rely upon legitimate interests, we ensure these interests are balanced against your rights and freedoms.

7. Artificial Intelligence (AI)

Mint Selection may use artificial intelligence ("AI") and other automated technologies to support the delivery of our recruitment and business services.

We may also use AI-powered software agents to automate certain internal administrative and operational processes.

AI is used to support our employees, not replace them.

Recruitment decisions are not made solely by automated systems.

Where AI providers process personal information on our behalf, they do so under contractual obligations requiring appropriate technical and organisational security measures. We seek to ensure that approved enterprise AI providers do not use personal information processed on our behalf to train public AI models unless we have informed you and have an appropriate lawful basis.

8. Candidate Introductions

Our core service is introducing candidates to prospective employers.

We will not normally submit your CV or personal profile to an employer for a specific vacancy without discussing the opportunity with you first.

To support recruitment processes, we may prepare candidate summaries or profiles based on the information you provide. These are reviewed by our consultants before being shared with clients.

9. Who We Share Your Information With

We treat your personal information confidentially and will never sell your personal data.

We may share your information where necessary to provide our services or comply with legal obligations. This may include sharing information with:

• prospective employers and clients (with your knowledge as part of a recruitment process);

• payroll providers and payment processors;

• identity verification and background screening providers;

• IT service providers, cloud hosting providers and website providers;

• applicant tracking systems (ATS), customer relationship management (CRM) platforms and other recruitment technology providers;

• approved artificial intelligence service providers that assist us in delivering our services;

• government departments, regulators, HMRC or law enforcement agencies where required by law; and

• external auditors

All third-party providers are required to process personal data securely and only in accordance with our instructions and applicable data protection laws.

10. International Transfers

Some of our service providers may process personal information outside the United Kingdom or European Economic Area.

Where this happens, we ensure that appropriate safeguards are in place, including:

• adequacy regulations or adequacy decisions;

• the UK International Data Transfer Addendum;

• Standard Contractual Clauses (where appropriate); or

• another lawful transfer mechanism recognised under applicable data protection legislation.

We will take all reasonable steps to ensure your personal information continues to receive an appropriate level of protection regardless of where it is processed.

11. Marketing

We may occasionally contact candidates and clients with information about:

• relevant vacancies;

• market updates;

• industry insights;

• newsletters; or

• services offered by Mint Selection.

Where required by law, we will obtain your consent before sending marketing communications.

Where consent is not required, we rely on our legitimate interests in promoting our recruitment services.

You may opt out of marketing communications at any time by clicking the unsubscribe link in our emails or by contacting us at hello@mintselection.com.

Service-related communications, such as interview arrangements or contractual updates, are not affected by your marketing preferences.

12. Cookies

Our website uses cookies and similar technologies to improve your browsing experience and help us understand how our website is used.

For further information on cookies, please see our Cookie Policy - https://www.mintselection.com/legal_documents/cookies.

13. How Long We Keep Your Information

We only retain personal information for as long as necessary to fulfil the purposes for which it was collected or to comply with legal and regulatory obligations.

Our standard retention periods are:

Where information is no longer required, it will be securely deleted or anonymised.

14. Keeping Your Information Secure

We take the security of personal information seriously and maintain appropriate technical and organisational measures to protect it from loss, unauthorised access, misuse or disclosure.

These measures include, where appropriate:

• role-based access controls;

• staff training and confidentiality obligations;

• encryption and secure data storage;

• multi-factor authentication;

• regular monitoring and security reviews; and

• due diligence of third-party service providers.

Although no system can guarantee absolute security, we continually review and improve our security measures.

If a personal data breach occurs that is likely to result in a risk to your rights and freedoms, we will notify the Information Commissioner's Office (ICO) and affected individuals where required by law.

15. Your Rights

Subject to applicable law, you have the right to:

• request access to your personal information;

• request correction of inaccurate or incomplete information;

• request deletion of your personal information in certain circumstances;

• request restriction of processing;

• object to certain types of processing, including direct marketing;

• request a copy of your information in a portable format where applicable;

• withdraw consent at any time where processing is based on consent; and

• not be subject to decisions based solely on automated processing that have legal or similarly significant effects.

If you wish to exercise any of your rights, please contact us using the details below. To help protect your personal information, we may ask you to provide reasonable proof of your identity before processing your request. This is to ensure that personal data is only disclosed to the individual entitled to receive it and is in accordance with applicable data protection legislation.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal obligations or technology.

The latest version will always be available on our website and the "Last Updated" date at the top of this policy will indicate when changes were made.

Where changes are significant, we will take reasonable steps to notify affected individuals.

17. Contact Us

If you have any questions about this Privacy Policy, wish to exercise your data protection rights or would like further information about how we process your personal information, please contact us:

Mint Selection Ltd

50 Southwark Street

London

SE1 1UN

Email: hello@mintselection.com

18. Complaints

If you have any concerns about how we handle your personal information, we encourage you to contact us first so that we can try to resolve the issue.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO). The Information Commissioner may be contacted at https://ico.org.uk/make-a-complaint or by telephone: 0303 123 1113.